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Thank you for accepting the assignment to speak in the _ Ward Sacrament meeting on. We know you will be blessed as you prepare and deliver your message. Thanks again for your willingness to speak in Sacrament Meeting. You may need to practice delivering your talk at home to get the timing right. Please respect the time for the other speakers and conclude on time.In a sacrament meeting setting, we do not invite the congregation to open their scriptures as we might in a classroom. Don’t apologize for any nervousness or inadequacies you feel. Please avoid using visual aides, sharing how or when the bishopric invited you to speak or how you prepared your talk.Tie the topic back to Christ, his love and his atonement. Stick to the assigned topic as guided by the Spirit. Teach and testify of the truths you are sharing.Seek inspiration to be guided in what you teach. Prayerfully study the referenced talk(s) and scriptures. Given the sacred nature of our Sacrament Meeting worship, we suggest the following: Remember, your talk is not about the conference talk(s) referenced, but about the theme of the conference talk. We suggest the following conference talk or scriptures as primary reference material:
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Please plan for a _ minute talk on the topic of _.
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This email is just to follow-up on the sacrament meeting speaking assignment you so kindly accepted for. Here are examples of written invitations that 3 different bishoprics have used (feel free to copy/paste and adjust for your own use): Example 1: This email reiterates the topic, links to suggested reference material, and provides an opportunity for a little training. Provide an email follow-up to the speaker very quickly after the invitation is accepted. If they say no, you still have plenty of time to ask someone else. But getting the invitation out there with plenty of time helps people mentally prepare and doesn’t add unneeded pressure if they are not comfortable with public speaking and need to turn down the offer. You can then invite them to chat further on the phone or in person later. I have found it easy to put the invitation in an email and send it out 4-6 weeks in advance (maybe even longer). If you complicate this first step of extending an invitation to speak it will naturally get put off and then you run the risk of inviting someone with very little time to prepare. Invite the potential speaker early and as simple as possible. May I share some practical tips I’ve learned about inviting sacrament speakers through my own good and bad experiences? 1. How we prepare someone to speak in sacrament meeting should be commensurate with the sacredness of the meeting. How that invitation to speak is extended and how bishoprics follow up are critical. The bishopric confirms the topics and invites the members to speak. The ward council (which includes the bishopric) suggests themes and speakers. If something sensitive were discussed I could keep a password protected version locally only.Great sacrament meetings services start with great planning. Although I tried to make sure the minutes didn't contain really sensitive information I still didn't like leaving them on my email server (although I know I had no control over how others handled them). I didn't just use an email so that I could keep a history of all the minutes on my laptop and delete them from my email server.
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Personally I just used a Word document (actually Open/Libre Office but in Word format) for the notes. When I was ward clerk we always interpreted this to mean that the ES creates the agenda, then I as the ward clerk would take notes and minutes and send them to those who attended and then the ES used the followup items from those minutes to help prepare the agenda for the next meeting. Section 13.4.4 indicates the Executive Secretary prepares agendas for meetings. Biggles wrote:Is this a just a local interpretation, but isn't the exec secretary responsible for taking notes etc, at meetings and sending out the relevant information? My understanding is that the Ward Clerk fills in when the exec isn't available.Īccording to Handbook 1 section 13.4.2, the ward clerk is responsible for keeping a record of assignments and decisions made in ward leadership meetings and reminding the bishopric of items that need followup or further consideration.